Complete child records
Demographics, medical, allergies, guardians, USDA — all in one record.
Add-on
Kinderly Manage
Your whole center, running from one place.
Kinderly Manage is a complete childcare management system — children, staff, classrooms, attendance, messaging, and reporting — built for the way real centers actually run, not the way software companies think they do.
$0.85 per active child / month · added to any Pro plan
Sunny Days · Today
Children Present
42/48
Staff Clocked In
9/10
Classroom Ratios
Infants 3:1
Toddlers 5:1
Pre-K 10:1
Live · synced across all staff
Five tools, one headache
Most centers stitch together five systems
- ✕One app for attendance, another for messaging, another for schedules.
- ✕Family info lives in three places and disagrees with itself.
- ✕Staff need a separate login for every system — and forget half of them.
- ✕State licensing reports take days to assemble.
With Kinderly Manage
One system, every part of your day
- ✓Records, attendance, scheduling, messaging in one app.
- ✓Child data flows from enrollment to billing without re-entry.
- ✓One staff login — web, teacher app, or phone.
- ✓Reports run from your live data — not last week's export.
A peek inside Kinderly Manage
Children, classrooms, attendance, scheduling — the daily fabric of your center.
Convenient and simple apps
Daily notes, in-app payments and more.
Weekly staff schedule grid
Plan shifts, approve PTO, and see who's clocked in.
Communicate with parents
Create center-wide posts and plan events.
Ensure children are up-to-date
Effortlessly report and track immunizations for your center.
Child & Family Records
Every child, fully accounted for.
A complete record for each child — demographics, allergies, immunizations, custody, USDA eligibility, program history — and the guardians attached to them. The data your enrollment packets collect lands here automatically.
- ✓Multiple guardians per child with custody flags
- ✓Medical, dietary, and emergency info on every record
- ✓Full enrollment, classroom, and attendance history
Classrooms & Ratios
Stay in ratio, all day, automatically.
Configure classrooms with the time bands your state requires. Kinderly tracks live ratios as children check in and staff clock in — and warns before you go out of compliance.
- ✓Configurable child:staff ratios per age group
- ✓Time bands for opening, midday, and closing rules
- ✓Real-time alerts when a room is approaching limit
Attendance & Scheduling
Plan the week. Run the day.
Build staff schedules on a weekly grid. Approve PTO. Watch who's clocked in. Track child attendance one tap at a time — or in bulk. Every entry has a full historical log for licensing.
- ✓Drag-to-build weekly schedule
- ✓Bulk and per-classroom child check-in
- ✓Time-clock for staff with PTO tracking
Teacher & Parent Apps
Native apps for the people on the floor.
Teachers clock in, log the day, and message parents from a phone. Parents see daily updates, photos, and billing in their own app. Both apps are part of Manage — no extra license, no separate vendor.
- ✓iOS and Android, both apps included
- ✓Real-time messaging between staff and guardians
- ✓Parent feed with photos, daily logs, and billing
Everything in Manage
Twelve modules, organized the way a director thinks.
Records & People
Every person at your center, with the details that matter.
Child records
Demographics, allergies, immunizations, guardians, USDA, and more — every detail in one secure place.
Learn moreGuardians & families
Multiple guardians per child, custody flags, employer info, billing accounts — and a guardian app for parents.
Learn moreStaff records & app access
Track certifications, schedules, and time. Give staff their own app login for the day-to-day.
Learn moreClassrooms & ratios
Assign children and staff to classrooms with real-time ratio tracking and time-based bands.
Learn morePrograms & enrollment
Define Full-Time, Part-Time, and after-school programs with capacity, fees, and enrollment timelines.
Learn moreDaily Operations
What your team actually does on the floor, every day.
Attendance tracking
Log child and staff attendance individually or in bulk, with full history on every record.
Learn moreStaff scheduling
Easy to use scheduling system with PTO, time-off approval, and clocked-in real-time view.
Learn moreMessaging with families
Real-time, two-way chat between staff and guardians — on web and on mobile.
Learn moreReporting & Mobile
See the whole picture — and run it from anywhere.
Reports & compliance
Saved and custom reports across enrollment, attendance, and billing — built for state and licensing audits.
Learn moreTeacher & parent apps
Companion mobile apps for teachers and parents.
Learn moreKinderConnect integration
Auto-match children and submit attendance to KinderSystems for state subsidy reporting.
Learn moreFinance
Know where every dollar goes before it's already gone.
Expenses & Budgets
Stop guessing where the money went.
Kinderly Finance replaces the spreadsheet — and the shoebox of receipts. Log every expense, attach a photo of the receipt, and set monthly budgets by category so you know you're on track before you go over.
- ✓13 built-in categories (Supplies, Food, Utilities, Rent, and more) plus custom ones
- ✓Budget warnings at your threshold (default 80%) before you hit the limit
- ✓Attach receipt photos directly to each expense
- ✓Month-to-date dashboard with a 6-month spending trend
- ✓CSV export — so tax time takes minutes, not days
This Month
$3,240
Spent
$4,500
Budget
$1,260
Remaining
Food & Meals92%
Classroom Supplies67%
Utilities45%
Staff Training30%
⚠ Food & Meals is over 80% of budget — warning sent.
Add-on
Manage Billing
Bill families and accept online payments — without a second tool.
Manage Billing layers on top of Manage to generate invoices from your program fees, accept online payments and let parents pay from the app.
Common questions about Manage
Is Manage included in the base price?
Manage is a metered add-on at $0.85 per active child per month, on top of a Pro plan. Manage Billing is a further $0.20 per child per month.
Do you have a teacher app?
Yes. Native iOS and Android apps for teachers (clock-in, daily logs, messages) and parents (daily feed, billing, photos).
Do you support state subsidy reporting?
Yes. The KinderConnect integration matches Kinderly children to KinderSystems and submits attendance automatically for state reimbursement.
See how Manage runs your center.
A quick demo with our team is the fastest way to see if it fits.